The complete back office for real estate agencies
Properties, clients, deals, marketing, documents — and your agency website — in one system.
Take control. Work smarter, close faster.
No credit card needed. Cancel anytime.
The real problem agencies face
Most agencies run on a pile of disconnected tools that do not talk to each other — and leads, deals and hours slip through the cracks every week.
Fix the chaos. Stop losing leads. Stop missing deals.
What Our Clients Say
Real feedback from real estate professionals using EstateBax.
Estatebax has proven to be a valuable tool for our Regal Africa Properties agency team.
We are now able to effectively use the CRM to manage client contacts, leads and seamlessly match them with our listings. Our real estate consultants appreciate having a centralized dashboard that gives them clear visibility of their active portfolios, while the company benefits from showcasing all our listings through the free website and professionally designed marketing flyers that we can easily share on social media and within our networks.
Overall, the platform has streamlined how we manage clients, listings and marketing in one place.
I would confidently recommend Estatebax to any estate agent in Kenya looking to improve efficiency, visibility and client management.
Wambui Gaitha | Founder & CEO
Regal Africa Group
Working in real estate means speed, organization, and client experience are everything and Estatebax has significantly elevated how we deliver on all three.
From seamless lead management to intelligently matching clients with the right properties, the platform has streamlined our workflow in a very practical way. One feature that stands out is the ability to instantly convert listings into clean, professional PDFs. This has greatly improved how we present opportunities to our clients.
Additionally, the ease of sharing listings across social platforms has strengthened our marketing reach and responsiveness, allowing us to engage prospects faster and more effectively.
Overall, Estatebax is not just a CRM, it’s a well-thought-out tool tailored for real estate professionals who are serious about efficiency, presentation, and conversion.
Highly recommended for any agency looking to modernize and scale their operations.
Stanley Maina, CEO | Real Estate Strategist
Stable Merchants Real Estate Agency
More than a CRM — your agency's operating system
Replace a stack of disconnected tools with one login. Here is everything your agency gets.
EVERYTHING ABOUT YOUR PROPERTIES — IN ONE PLACE
Organise your properties professionally
Store every property in one structured database — track status from draft to sold, assign agents, manage owners, and search instantly with powerful filters. Export any filtered list as a catalog-style PDF. No more scattered spreadsheets.
See every property on the map
Open the map view to see all your listings at a glance with quick filters, and jump straight to any property full file in a click.
Sell together with other agencies
No matching property in your own inventory? Share and browse listings with other EstateBax agencies and close deals together — so a client never walks away empty-handed.
Turn every property into a lead machine
Spin up shareable landing pages in seconds and post them on social media. Every visitor who enquires drops straight into your contacts — with a follow-up task created automatically. No lead goes unnoticed.
PROPERTY MANAGEMENT AND OFF-PLAN PROJECTS
Property management for rentals
Run sales and rentals from one system. Full lease lifecycle, automatic monthly rent invoices, deposits, maintenance, inspections and owner statements. One dashboard shows who has paid, who is late and who is overdue — no second tool needed.
Off-plan projects and unit inventory
Sell units the way agencies actually track them. Group units by tower, block, floor and view, see full inventory at a glance — available, reserved, booked, sold — read the whole project in one color-coded grid, and track deposits and payments per unit. Know what is left to sell, and what is left to collect.
Owner and reseller portals
Give property owners a private, read-only portal to follow their property performance, and let partner agencies browse your live project inventory to resell on your behalf — all via secure magic links.
Professional marketing in seconds
No Canva, no copy-paste, no design skills. Generate branded property flyers and Instagram posts straight from your property data, then export and share in seconds.
Built-in blog for your website
Publish market news, buying guides and neighbourhood spotlights directly on your automatic website to boost SEO and give yourself content to share.
Google Calendar sync
Connect your Google Calendar so your tasks, viewings and follow-ups appear automatically alongside the rest of your schedule.
LET AI DO THE HEAVY LIFTING
AI-Powered Property Descriptions in Seconds
Generate a professional, market-ready property description in one click — just fill in the basics and AI writes a polished text tailored to the listing.
AI matching for buyer requests
AI compares each client request by meaning against your inventory and shared listings, then surfaces the best matches on your dashboard.
Instant AI summaries of properties and contacts
Let AI write a short, readable summary of any property or contact, capturing the key points at a glance so your whole team gets up to speed in seconds.
YOUR AGENCY WEBSITE — FREE, NO TECH NEEDED
A professional website for your agency — included free
Launch a polished website on your own subdomain or domain — no code, no web agency, no monthly bill. Your live listings, branding and lead forms, always up to date because it runs on the same data you already manage.
CLOSE DEALS FASTER
Every client in one place
Keep all your contacts organised and one click away — call or message them on WhatsApp, Viber or Telegram instantly.
Know where every deal stands
Match clients to properties and track every interested buyer per property on an automatic timeline. AI summaries show exactly where each deal stands — so you always know what to do next.
Property emails made easy
Send beautiful, on-brand property emails to one or many contacts — photos, key details and a link to the full property page, in a couple of clicks.
Leads captured automatically
Every landing page and website form drops new leads straight into your contacts — reviewed, de-duplicated and ready to follow up. No lead goes unnoticed.
TASKS — THE ENGINE BEHIND EVERY DEAL
If it is not a task, it does not exist
Assign clear accountability, control deadlines and priorities, and let every completed task update the property and contact timeline automatically. Structure creates control. Control closes deals.
Your team, your rules
Manage team members and fine-tune roles and permissions, so everyone sees exactly what they should — and nothing they should not.
DECISIONS BASED ON REAL DATA
Know what your marketing is doing
Track every shared link and landing page in EstateBax Analytics — visits, sources and engagement — so you invest where it actually works.
Full financial and performance visibility
Generate detailed reports on sales, commissions, agents, contacts and properties instantly. Monitor performance and make decisions based on real data.
Integrated task calendar on comprehensive dashboard
Begin your day with ease and access to crucial information. Our dashboard provides all essential details, including a calendar with your tasks, an overdue tasks list, landing pages analytics, property counts, contact details, new contacts, and more.
Integrate a calendar displaying upcoming events, property showings, meetings, or any other relevant activities. Users should be able to manage and schedule events directly from the dashboard.
Full featured EstateBax analytics
translation.Landing pages created using EstateBax are empowered by EstateBax Analytics. With this powerful tool, you can monitor the performance of all your landing pages comprehensively. Gain insights into visitor traffic, duration of visits, bounce rate, and much more. Discover the origins of your visitors, whether from various sources or social networks where you've promoted your landing pages.
Our full-featured analytics is available to all our customers, across all plans, for every landing page.
Ready to stop managing chaos and start managing growth?
Choose the plan that's right for you
Simple pricing. No hidden fees. No contract - cancel any time.
Month
Annual Save 20%
Solo Plan
Single agent
VAT excluded
-
Up to 1 Users
-
Up to 50 properties / estates
-
Unlimited contacts
-
Unlimited landing pages
-
EstateBax analytics for landing pages
-
24/7 E-mail support
Basic Plan
Small agencies or single agent
VAT excluded
-
Up to 5 Users
-
Up to 150 properties / estates
-
Unlimited contacts
-
Unlimited landing pages
-
Free website (custom subdomain)
-
EstateBax analytics for landing pages
-
Collaboration with other agencies
-
24/7 E-mail support
Professional Plan
Medium-sized agencies
VAT excluded
-
Up to 10 Users
-
Up to 500 properties / estates
-
Unlimited contacts
-
Unlimited landing pages
-
Free website (custom subdomain / agency domain)
-
EstateBax analytics for landing pages
-
EstateBax analytics for website (one)
-
Collaboration with other agencies
-
Property management for rentals
-
24/7 E-mail support
-
24/7 Chat support
Enterprise Plan
Enterprise Businesses
VAT excluded
-
Up to 25 Users
-
Up to 1500 properties / estates
-
Unlimited contacts
-
Unlimited landing pages
-
Free website (custom subdomain / agency domain)
-
E-mail inbox for website (one)
-
EstateBax analytics for landing pages
-
EstateBax analytics for website (one)
-
Collaboration with other agencies
-
Property management for rentals
-
Off-plan projects and unit inventory New
-
24/7 E-mail support
-
24/7 Chat support
Frequently Asked Questions
If you can not find answer to your question in our FAQ, you can always contact us or email us. We will answer you shortly!
General Questions
Privacy & Security
Our Team
We are a proficient team of experts specializing in web application development, digital marketing, and SEO optimization. Our expertise is complemented by a network of real estate professionals who collaborate with us as contractors, ensuring a holistic approach to EstateBax ©
Get In Touch
Please don't hesitate to reach out if you have any questions about our services.
Office Address
Islambegovića put 2A, Second floor, Office no.6
72000 Zenica, BA
Working Hours:
Partners
Slovenia, EU
Phone:
Working Hours:
Kenya, East Africa
Phone:
Working Hours:
Egypt, North Africa