Off-plan sales and unit inventory software

Manage a development the way it is actually built — by tower, block, floor and unit — with availability that is true at the moment somebody asks.

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The availability sheet is always wrong

Every off-plan sale runs on a shared spreadsheet of units, and that spreadsheet is out of date the instant it is sent. By the time a reseller opens the copy in their email, two of the units are gone and one has been reserved twice.

The cost of this is not administrative. It is the phone call telling a buyer that the apartment they chose, and told their family about, is not actually available.

  • Resellers and partner agencies work from stale copies of the inventory.
  • Reservations live in somebody’s head between the verbal yes and the paperwork.
  • Payment plans differ per unit and are tracked in a separate file from the unit itself.
  • Nobody can answer what the project has actually sold this month without rebuilding it.

How the inventory works

Structured like the building

Projects are organised by tower, block, floor and view, so a unit is found the way a buyer describes it rather than by scrolling a flat list of reference numbers.

A visual unit grid

The whole development on one screen, colour-coded available, reserved, booked and sold. Answering "what is left on the 8th floor" takes a glance.

One source of availability

Status changes the moment somebody reserves, for everyone at once. There is no second copy to go stale, which is the only real fix for double allocation.

Payment plans per unit

Instalment schedules attached to the unit they belong to, so what is due and what has been paid is part of the unit record rather than a separate file.

A portal for resellers

Partner agencies get read-only access to live inventory over a secure link. They stop asking you for an updated sheet, because they can see the current one.

Project financials in one click

Sold value, outstanding instalments and remaining stock per project, produced from the records rather than reassembled at month end.

Off-plan in Kenya

Nairobi has a lot of units coming to market at once, and a lot of them are sold through networks of independent agents rather than an in-house sales team. That combination is exactly where the stale-spreadsheet problem does the most damage: the more people selling from a copy of the inventory, the more often two of them sell the same apartment.

The reseller portal exists for that specific arrangement. Partner agents see live availability without being given access to the rest of your business.

Choose the plan that's right for you

Simple pricing. No hidden fees. No contract - cancel any time.

Month
Annual Save 20%

Solo Plan

Single agent

€19 /Month
€180 /Year
VAT excluded
  • Up to 1 Users
  • Up to 50 properties / estates
  • Unlimited contacts
  • Unlimited landing pages
  • EstateBax analytics for landing pages
  • 24/7 E-mail support
Start your 14-day free trial.

Basic Plan

Small agencies or single agent

€49 /Month
€480 /Year
VAT excluded
  • Up to 5 Users
  • Up to 150 properties / estates
  • Unlimited contacts
  • Unlimited landing pages
  • Free website (custom subdomain)
  • EstateBax analytics for landing pages
  • Collaboration with other agencies
  • 24/7 E-mail support
Start your 14-day free trial.
Popular

Professional Plan

Medium-sized agencies

€79 /Month
€760 /Year
VAT excluded
  • Up to 10 Users
  • Up to 500 properties / estates
  • Unlimited contacts
  • Unlimited landing pages
  • Free website (custom subdomain / agency domain)
  • EstateBax analytics for landing pages
  • EstateBax analytics for website (one)
  • Collaboration with other agencies
  • Property management for rentals
  • 24/7 E-mail support
  • 24/7 Chat support
Start your 14-day free trial.

Enterprise Plan

Enterprise Businesses

€129 /Month
€1,230 /Year
VAT excluded
  • Up to 25 Users
  • Up to 1500 properties / estates
  • Unlimited contacts
  • Unlimited landing pages
  • Free website (custom subdomain / agency domain)
  • E-mail inbox for website (one)
  • EstateBax analytics for landing pages
  • EstateBax analytics for website (one)
  • Collaboration with other agencies
  • Property management for rentals
  • Off-plan projects and unit inventory New
  • 24/7 E-mail support
  • 24/7 Chat support
Start your 14-day free trial.

Approximate in Kenyan shillings: Solo Plan KES 2,850 · Basic Plan KES 7,400 · Professional Plan KES 11,950 · Enterprise Plan KES 19,500 Billed in EUR. KES figures are indicative only, converted at the rate of 2026-08-20.

Questions about off-plan

Project and unit inventory is available from the Professional plan upwards, alongside the property management tools.

Yes. The reseller portal is reached through a secure magic link that gives read-only access to the project inventory and nothing else. No account, no password, and no access to your CRM.

No. Availability is held in one place and updates for everyone at once, so a unit that has been reserved shows as reserved to the next person who looks, including resellers.

Yes. Instalment schedules are set per unit, so a development can run several plans at once and each unit carries its own.

Yes. Off-plan projects and ordinary listings live side by side; they are handled differently because a unit in a development and a finished house are genuinely different things to sell.

Keep reading

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See everything EstateBax does

Properties, clients, deals, marketing, documents — and your agency website — in one system.

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