Real estate CRM built for Kenyan agencies
Listings, clients, off-plan units, rentals and your agency website in one place — instead of an Excel sheet, three WhatsApp groups and a folder on somebody's laptop.
No credit card needed. Cancel anytime.
Why Kenyan agencies outgrow the spreadsheet
Nothing goes wrong on day one. It goes wrong at about fifteen listings and three agents, when nobody can say with confidence which units are still available and who spoke to which buyer last.
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Enquiries arrive on WhatsApp, Facebook and phone calls, and live in whichever agent's phone took them. When that agent leaves, the pipeline leaves with them.
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The listing sheet gets emailed around. Two agents quote two different prices on the same unit, to the same buyer.
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Off-plan availability is out of date the moment it is shared, so units get promised twice and somebody has to make an awkward phone call.
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Landlord statements are rebuilt by hand every month, and the arithmetic is only as good as the evening it was done.
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Nobody can answer "how many deals did we close last quarter, and who closed them" without a week of digging.
One system instead of six tools
One property database
Every listing, land parcel and unit in one structured record — photos, documents, owner, assigned agent, and status from draft through to sold. Filter by area, price, type or agent in seconds.
A CRM that fits how enquiries actually arrive
Contacts, opportunities against a specific property, and requests describing what a buyer is looking for. The AI matcher reads a request by meaning and surfaces the listings that fit, so a walk-in enquiry does not sit in a phone for three days.
Off-plan and project inventory
Manage a development by tower, block, floor and view. Live unit availability — available, reserved, booked, sold — plus payment plans and one-click project financials. Nobody allocates the same unit twice.
Rentals and property management
Leases, automatic monthly rent invoices, deposits, maintenance tickets and inspections. Rent paid by M-Pesa, bank transfer or cash is recorded against the lease and flows straight into the owner statement.
Your agency website, included
Your listings published on a free website that updates itself, on your own .co.ke domain or a free subdomain. Enquiry forms land directly in the CRM instead of an inbox nobody checks.
Marketing without the design detour
Branded PDF flyers, Instagram posts and stories, shareable landing pages with lead capture, and a blog on your own site — generated from listings you have already entered once.
Real estate agency software for Nairobi — and everywhere else
Most of our Kenyan users are Nairobi agencies, and the software was shaped by what they asked for. None of it is tied to Nairobi. It runs in a browser and installs as an app on a phone, so an agent doing viewings in Mombasa, Nakuru or Kisumu has the same live inventory as the person at the desk in Westlands.
That matters most for the parts of the job that happen away from a computer: checking whether a unit is still available while standing in it, logging an enquiry before the buyer has reached the gate, and photographing a maintenance issue at the point it is found.
What Our Clients Say
Real feedback from real estate professionals using EstateBax.
Estatebax has proven to be a valuable tool for our Regal Africa Properties agency team.
We are now able to effectively use the CRM to manage client contacts, leads and seamlessly match them with our listings. Our real estate consultants appreciate having a centralized dashboard that gives them clear visibility of their active portfolios, while the company benefits from showcasing all our listings through the free website and professionally designed marketing flyers that we can easily share on social media and within our networks.
Overall, the platform has streamlined how we manage clients, listings and marketing in one place.
I would confidently recommend Estatebax to any estate agent in Kenya looking to improve efficiency, visibility and client management.
Wambui Gaitha | Founder & CEO
Regal Africa Group
Working in real estate means speed, organization, and client experience are everything and Estatebax has significantly elevated how we deliver on all three.
From seamless lead management to intelligently matching clients with the right properties, the platform has streamlined our workflow in a very practical way. One feature that stands out is the ability to instantly convert listings into clean, professional PDFs. This has greatly improved how we present opportunities to our clients.
Additionally, the ease of sharing listings across social platforms has strengthened our marketing reach and responsiveness, allowing us to engage prospects faster and more effectively.
Overall, Estatebax is not just a CRM, it’s a well-thought-out tool tailored for real estate professionals who are serious about efficiency, presentation, and conversion.
Highly recommended for any agency looking to modernize and scale their operations.
Stanley Maina, CEO | Real Estate Strategist
Stable Merchants Real Estate AgencyChoose the plan that's right for you
Simple pricing. No hidden fees. No contract - cancel any time.
Month
Annual Save 20%
Solo Plan
Single agent
VAT excluded
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Up to 1 Users
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Up to 50 properties / estates
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Unlimited contacts
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Unlimited landing pages
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EstateBax analytics for landing pages
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24/7 E-mail support
Basic Plan
Small agencies or single agent
VAT excluded
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Up to 5 Users
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Up to 150 properties / estates
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Unlimited contacts
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Unlimited landing pages
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Free website (custom subdomain)
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EstateBax analytics for landing pages
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Collaboration with other agencies
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24/7 E-mail support
Professional Plan
Medium-sized agencies
VAT excluded
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Up to 10 Users
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Up to 500 properties / estates
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Unlimited contacts
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Unlimited landing pages
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Free website (custom subdomain / agency domain)
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EstateBax analytics for landing pages
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EstateBax analytics for website (one)
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Collaboration with other agencies
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Property management for rentals
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24/7 E-mail support
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24/7 Chat support
Enterprise Plan
Enterprise Businesses
VAT excluded
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Up to 25 Users
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Up to 1500 properties / estates
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Unlimited contacts
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Unlimited landing pages
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Free website (custom subdomain / agency domain)
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E-mail inbox for website (one)
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EstateBax analytics for landing pages
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EstateBax analytics for website (one)
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Collaboration with other agencies
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Property management for rentals
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Off-plan projects and unit inventory New
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24/7 E-mail support
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24/7 Chat support
Approximate in Kenyan shillings: Solo Plan KES 2,850 · Basic Plan KES 7,400 · Professional Plan KES 11,950 · Enterprise Plan KES 19,500 Billed in EUR. KES figures are indicative only, converted at the rate of 2026-08-20.
Questions Kenyan agencies ask
Keep reading
Off-plan sales and unit inventory software
Track off-plan units by tower, block and floor with live availability, payment plans and project financials, so no unit is ever sold twice.
Property management software for Kenyan rentals
Manage rentals in Kenya: leases, monthly rent invoices, deposits, maintenance and automatic landlord statements. Free 14-day trial.
A free website for real estate agents in Kenya
A property website that builds itself from your listings, on your own .co.ke domain or a free subdomain. Enquiries land in your CRM. Free trial.
See everything EstateBax does
Properties, clients, deals, marketing, documents — and your agency website — in one system.