Property management software for Kenyan rentals
Leases, rent invoices, deposits, maintenance and owner statements — for the half of the business that is managing property, not selling it.
No credit card needed. Cancel anytime.
Letting is a different job from selling
Sales software treats a property as something you list once and remove when it goes. A rental is the opposite: it is a relationship that runs for years, generates an invoice every month, and belongs to a landlord who wants to know exactly what happened to their money.
Most agencies end up running that side of the business on a spreadsheet per landlord, rebuilt by hand at the end of every month, with the receipts in a WhatsApp thread.
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Rent comes in across M-Pesa, bank transfer and cash, and reconciling it is somebody’s evening.
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Deposits are held for years and nobody can quickly say how much is held, for whom, or against which unit.
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A maintenance request arrives by phone, gets promised, and is remembered only when the tenant chases.
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Landlord statements are retyped monthly, and an error is only caught when the landlord catches it.
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Lease expiries creep up, because the only reminder is somebody remembering.
What the rental side gets
Leases with real dates
Every tenancy recorded against the unit, with start and end dates, rent, escalation and the documents attached. Expiries stop being a surprise.
Rent invoiced automatically
Monthly invoices generated from the lease rather than typed. Payments by M-Pesa, bank transfer or cash are recorded against the invoice, so the arrears list is always current.
Deposits tracked properly
Deposits held per tenancy and per unit, visible at a glance, so returning one at the end of a lease is a lookup rather than an argument.
Maintenance that does not get lost
Tickets raised against the unit with photos, assigned to someone, and closed with a record. The landlord can see what was done and what it cost.
Owner statements, generated
Balances and statements built from the payments and costs already recorded. No monthly retyping, and the numbers reconcile because they come from the same ledger.
A portal for the landlord
Read-only access over a secure magic link, so an owner can check their own units and statements without phoning the office. No password for them to forget.
Sales and lettings in the same system
The rental module is not a separate product. The same property record that is listed for sale can carry a tenancy, and the same contact can be a buyer this year and a landlord the next. That matters in Kenya, where most agencies do both and the same owner often brings you both kinds of instruction.
What Our Clients Say
Real feedback from real estate professionals using EstateBax.
Estatebax has proven to be a valuable tool for our Regal Africa Properties agency team.
We are now able to effectively use the CRM to manage client contacts, leads and seamlessly match them with our listings. Our real estate consultants appreciate having a centralized dashboard that gives them clear visibility of their active portfolios, while the company benefits from showcasing all our listings through the free website and professionally designed marketing flyers that we can easily share on social media and within our networks.
Overall, the platform has streamlined how we manage clients, listings and marketing in one place.
I would confidently recommend Estatebax to any estate agent in Kenya looking to improve efficiency, visibility and client management.
Wambui Gaitha | Founder & CEO
Regal Africa Group
Working in real estate means speed, organization, and client experience are everything and Estatebax has significantly elevated how we deliver on all three.
From seamless lead management to intelligently matching clients with the right properties, the platform has streamlined our workflow in a very practical way. One feature that stands out is the ability to instantly convert listings into clean, professional PDFs. This has greatly improved how we present opportunities to our clients.
Additionally, the ease of sharing listings across social platforms has strengthened our marketing reach and responsiveness, allowing us to engage prospects faster and more effectively.
Overall, Estatebax is not just a CRM, it’s a well-thought-out tool tailored for real estate professionals who are serious about efficiency, presentation, and conversion.
Highly recommended for any agency looking to modernize and scale their operations.
Stanley Maina, CEO | Real Estate Strategist
Stable Merchants Real Estate AgencyChoose the plan that's right for you
Simple pricing. No hidden fees. No contract - cancel any time.
Month
Annual Save 20%
Solo Plan
Single agent
VAT excluded
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Up to 1 Users
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Up to 50 properties / estates
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Unlimited contacts
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Unlimited landing pages
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EstateBax analytics for landing pages
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24/7 E-mail support
Basic Plan
Small agencies or single agent
VAT excluded
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Up to 5 Users
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Up to 150 properties / estates
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Unlimited contacts
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Unlimited landing pages
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Free website (custom subdomain)
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EstateBax analytics for landing pages
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Collaboration with other agencies
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24/7 E-mail support
Professional Plan
Medium-sized agencies
VAT excluded
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Up to 10 Users
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Up to 500 properties / estates
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Unlimited contacts
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Unlimited landing pages
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Free website (custom subdomain / agency domain)
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EstateBax analytics for landing pages
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EstateBax analytics for website (one)
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Collaboration with other agencies
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Property management for rentals
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24/7 E-mail support
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24/7 Chat support
Enterprise Plan
Enterprise Businesses
VAT excluded
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Up to 25 Users
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Up to 1500 properties / estates
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Unlimited contacts
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Unlimited landing pages
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Free website (custom subdomain / agency domain)
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E-mail inbox for website (one)
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EstateBax analytics for landing pages
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EstateBax analytics for website (one)
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Collaboration with other agencies
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Property management for rentals
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Off-plan projects and unit inventory New
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24/7 E-mail support
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24/7 Chat support
Approximate in Kenyan shillings: Solo Plan KES 2,850 · Basic Plan KES 7,400 · Professional Plan KES 11,950 · Enterprise Plan KES 19,500 Billed in EUR. KES figures are indicative only, converted at the rate of 2026-08-20.
Questions about managing rentals
Keep reading
Real estate CRM built for Kenyan agencies
Run your agency on one system: listings, leads, off-plan units, rentals and your own website. Built for Kenyan agencies. Free 14-day trial.
A free website for real estate agents in Kenya
A property website that builds itself from your listings, on your own .co.ke domain or a free subdomain. Enquiries land in your CRM. Free trial.
Off-plan sales and unit inventory software
Track off-plan units by tower, block and floor with live availability, payment plans and project financials, so no unit is ever sold twice.
See everything EstateBax does
Properties, clients, deals, marketing, documents — and your agency website — in one system.